Close Day Reports

The Close Day feature is used to close out each day's transactions to generate a non re-settable total for auditing purposes.

Transactions belonging to the closed out and prior can no longer be modified.
Closing date of any transactions cannot be set to a date that has been closed.

Close Day Reports have been created to assist in reporting the Close Day information:

Close Day Details: shows a summary of an individual days activities including Gross Sales, Net Sales, Discounts, etc and the ongoing accumulated totals
Close Day Summary: shows a summary of multiple closed days, based on date filters selected, and includes Gross Sales, Net Sales and accumulated totals

Setup

For details on setting up customized reports – please see Volante Reports

Usage

Reports Run

Close Day - Details
Close Day - Summary
Close Day: Forced Close Transactions Details from Auto close Day
Sales Reports: Sales Report Summary
Media Reports: Media Overview Summary
Media Reports: Media Collected - Debit Card
Sales Reports: Sales Report Listed by Employees
Media Reports: Media Report Paid In / Paid Out Details Breakdown
Void Reports: Void Detailed Listing - Total with Tax
Media Reports: Item Discount Breakdown
Media Reports: Bill Discount Breakdown
Media Reports: Media Report Currency Breakdown
Media Reports: Discounts as Payment Method Breakdown
Media Reports: Discounts as Payment Method Details Breakdown
Customer Database: Account Payment Summary Report
Customer Database: Account Payment By Customer-Type Report
Statistical Reports: Average Check
Sales Reports: Sales Summary Grouped by Categories and Groups with Options (Setup with Advanced Options > Additional Options> Show Options as Separate Entry...)
Audit: Cash Drawer Open Report

Close Day Details

The following is an example of a Close Day summary report (click to enlarge):

Further descriptors to assist in reading the report:

#	Close Day Details -- Report Details
1	Field Name	How to calculate value?	Numbered guide
1	Current Reading (Z-Total)	Accumulated Gross Sales + Taxes (Daily Z + Previously Accumulated Z Total)	3 +
2	Previous Reading	Accumulated Gross Sales + Taxes as posted in previous reading
	Gross + Taxes (Z-Reading)	Daily Gross Sales + Taxes	Difference of 1 and 2
3
4	Net Sales	Completed Transaction before Voids, Removes and Discounts
5
6	Manager Voids	Voids that were executed by Managers
7
8	Cashier Voids	Voids that were executed by Cashiers
9	Cashier Removes	Removes that were executed by Cashiers (Removing being items removed from an open transaction) This is an optional area on the report and dependent on the Close Day setup -- for more information please see Close Day - Setup
10	Manual Voids (Discounts)	Item Discounts Given
11	Item and Bill Discounts	Item and Bill Discounts (discount types accessed from POS)
12	TAX	Applicable taxes for transaction. Covers all variations of site taxes (i.e. state specific taxes)
	Media Listing	Media Payment Amounts Collected - Credit or Debit Cards, Cash, Gift or Loyalty Cards etc.
13	Cash	Transactions made with cash.
14	On Account	Customer Database Accounts
15	Payment Method Discount	Transactions made using Payment Method at POS. Includes PAU / Voucher transactions.
16	Gift Card	Transactions made using Gift Cards.
17	MASTER (MasterCard)	Transactions made on MasterCard.
18	AMEX	Transactions made on AMEX cards.
19	Discover	Transactions made on Discover cards.
20	VISA	Transactions made on VISA cards.
21
22	Load Gift Card	Transactions for gift card loads (adding funds).
23	Cash from Sale	Total of cash made in transactions.
24	+ Paid Ins	Amounts paid in.
25	- Paid Outs	Amounts paid out to staff or customers.
	NET CASH	Total of cash in Transactions Cash from Sale + Paid Ins – Paid Outs
26
27	Transaction Count	Head Count per day
28	Cash FX Variance	Foreign Currency variance. For example, collected $25 USD which amounted to $30 CDN and the variance would be reported here as $5.

Close Day Summary

The following is an example of a close day summary report:

Further descriptors to assist in reading the report:

#	Close Day Summary -- Report Description
1	StoreName	Store Name -- setup during the install process
2	StoreId	Store ID -- setup during the install process
3	CloseOutDate	Day that is being closed
4	dttm	the date that the day (from previous column) was closed
5	AutoClose	0 - Close Day function executed by ServerName 1 - Automatically closed -- For more information on auto closing setup -- Auto Close Day
6	ServerName	Name of the individual whom executed this task.
7	Gross Sales	Net Sales + Discounts + Voids + Removes (if flag has been set) Note: Does not include taxes
8	Net Sales	Completed Transaction before Voids, Removes and Discounts
9	Z (Gross + Taxes)	Daily Gross Sales + Taxes
10	Z Total	Accumulated Gross Sales + Taxes (Daily Z + Previously Accumulated Z Total) In summary, the Z-Total is calculated by summarizing accumulated sales for a closed day.
11	Z Counter	A counter that goes up based on the number of closed terminals at a particular site. i.e. If there are 5 terminals at a site, and they close each day, the counter goes up by 5.

Gross Sales on the close day report does not match Gross sales on the other reports:

This is caused by the Cashier Removes or Cashier Voids being used. If the HeadOffice is adding these numbers to the Gross Sales total on the Close Day Report, then this will inflate the gross Sales, whereas other reports do not include this number.

You can add cashier Voids / Removes to the sales report by adding a column of. [Remove Amt] and or [Remove Qty] Removes are TransitemTypeID 17, and 18 for the options.

Volanté Systems Documentation